Accounts Payable / Accounts Receivable Specialist

Location: Novato, California — On-Site
Compensation: $32–$35 per hour
Schedule: Approximately 30 hours per week initially, with opportunity to grow to 40 hours per week
Benefits: Comprehensive benefits package

The Opportunity

An established North Bay company is seeking a dependable, detail-oriented Accounts Payable / Accounts Receivable Specialist to join its team in Novato.  QuickBooks online a must!

This is a hands-on accounting position for someone who enjoys managing the day-to-day details of AP and AR while becoming an important part of a collaborative organization.

The position will initially be approximately 30 hours per week at $32–$35 per hour, with the opportunity to grow into a 40-hour-per-week position as responsibilities and business needs expand.

In addition to competitive hourly compensation, the company offers a substantial benefits package, making this an attractive opportunity for someone seeking a stable, long-term position.

Benefits

Eligible employees receive a comprehensive benefits package that includes:

• Medical Insurance: Employer contributes 80% of the employee premium toward designated medical plans, with additional employer contributions available toward enrolled children. Spousal coverage is also available at the employee's expense.

• Dental Insurance: Employer pays 50% of premiums for employees, spouses, and eligible dependents.

• Vision Insurance: Employer pays 50% of premiums for employees, spouses, and eligible dependents.

• 401(k) Retirement Plan: Available beginning on the first day of employment. The plan currently does not include an employer contribution.

• Life Insurance: 100% company-paid.

• Employee Assistance Program (EAP): 100% company-paid.

• Flexible Spending Account (FSA): Available after three months of employment.

• PTO: Employees begin accruing PTO on their first day of employment at a rate of 0.05769 hours per hour worked. Accrued PTO may be used after the first 90 days of employment.

• Paid Holidays: Eight paid holidays annually, plus a paid day off for your birthday.

• Additional Personal Time: Four unpaid days are available annually for use as needed, subject to company policy.

Medical and other applicable benefit eligibility begins on the first day of the month following 30 days of employment.

Key Responsibilities

Accounts Payable

• Review, verify, code, and process vendor invoices

• Match invoices with purchase orders and receiving documentation

• Process payments and assist with payment runs

• Reconcile vendor statements and resolve discrepancies

• Maintain accurate vendor and AP records

• Record and reconcile credit card transactions

• Respond professionally to vendor questions regarding invoices and payments

Accounts Receivable

• Prepare and process customer invoices

• Review customer purchase orders, pricing, freight charges, and supporting documentation

• Monitor outstanding accounts receivable

• Send payment reminders and follow up on past-due accounts

• Process and post customer payments

• Process credit card transactions

• Maintain accurate records of customer deposits and invoice activity

• Research and resolve billing and payment discrepancies

Accounting & Office Support

• Assist with account reconciliations and general accounting activities

• Maintain accurate electronic and physical financial records

• Scan, organize, and file accounting documentation

• Process incoming financial correspondence and payments

• Make occasional bank deposits

• Provide administrative support related to accounting and business operations

• Assist with additional accounting and office responsibilities as needed

Qualifications

• 1–3+ years of accounting, bookkeeping, Accounts Payable, Accounts Receivable, or similar experience

• Working knowledge of basic accounting principles and GAAP

• Experience with QuickBooks Online

• Proficiency with Microsoft Excel

• Strong attention to detail and accuracy

• Excellent organizational and time-management skills

• Ability to work independently and manage multiple priorities

• Strong analytical and problem-solving abilities

• Professional communication skills when working with customers, vendors, and coworkers

• Ability to appropriately handle confidential financial information

• Valid driver's license and automobile insurance

• Ability to successfully complete a background check
   

Who Would Be a Good Fit?

This position could be particularly attractive to someone currently working as an:

• Accounts Payable Specialist

• Accounts Receivable Specialist

• Accounting Assistant

• Accounting Coordinator

• Accounting Clerk

• Bookkeeper

• Full-Charge Bookkeeper

• Junior Staff Accountant

We're looking for someone who is dependable, organized, accurate, and comfortable taking ownership of their work.  Excellent references required!  Must be able to pass a background check.

The ideal candidate wants more than another short-term accounting job. They are looking for a company where they can become a trusted member of the team, expand their responsibilities, and potentially grow from the initial 30-hour schedule into a 40-hour-per-week position.

Work Environment

This is an on-site position in Novato, California. The role primarily involves office and computer-based work, including extended periods of sitting, typing, reviewing financial documents, and communicating by telephone and email. Some walking, standing, filing, and occasional local banking responsibilities may be required.

Interested?

If you're an experienced AP/AR or accounting professional looking for $32–$35 per hour, a strong benefits package, approximately 30 hours per week to start, and the opportunity to grow into a full-time role, we'd like to hear from you.

Qualified candidates will be contacted for a confidential introductory conversation.